Vehicle Admin Assistant

Vehicle Admin Assistant
Full Time
Application ends

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    Job Overview

    • Location
    • Brand
    • Experience

    Job Responsibilities

    1. Sales administration
    • Prepare & process Vehicle Sales Agreements (VSAs)
    • Liaise with Sales Consultants / financial institutions / Used Car dealers with regards to all vehicle sales-related matters, including used car vehicles, loan arrangements, deposits, balance payments, etc.
    • Check & prepare all documentation for registration / transfer of vehicles, transfer of TCOEs, PARF / COE papers, vehicle registration numbers, renewal of road tax, etc.
    • Prepare simple sales quotations.
    1. Customs
    • Declaration of customs permits.
    • Process & update all Customs software.
    • Liaise with regional office from factory.
    1. COE bidding
    • Prepare & conduct bidding of TCOEs.
    1. Vehicle registration
    • Conduct registration with Land Transport Authority.
    • Management of IU.
    1. Invoicing
    • Prepare all documentation related to vehicle sales-related matters, including tax invoices, credit notes and debit notes.
    • Follow-up for payment with financial institutions / Used Car Dealers.
    • To inform after-sales to issue EW contract for qualifying deals. This contract will be handed over to customer upon delivery.
    1. Reporting
    • Prepare & update all periodic reports.
    1. Logistics
    • Update vehicle movements
    • Liaise with transport companies
    1. General
    • Prepare delivery package.
    • Conduct vehicle stock take.
    • Assist in Sales & Marketing related activities organised by the Company, eg. launches, events, etc.
    • Any other duties assigned from time to time.

    Job Requirements

    • Knowledge of LTA and customs registration & procedure will be an advantage
    • Meticulous and be able to multi-task
    • Must meet deadline and other ad hoc assignment
    • Proficient in MS Office skills and computerized accounting systems
    • Possess good interpersonal and communication skills
    • Exhibit good work attitude and team-oriented spirit
    • Experience in auto industry preferred

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