Parts Administrative Executive

Job Responsibilities

Main Purpose of the Job:

The Parts Administrative Executive (Operations/Warehouse) supports all administration functions of the Parts Department ie paper work, data collection/input, etc for both operations and warehouse. Job scope entails raising of PO as well as documents preparation for outgoing to customers.

Duties & Responsibilities:

• Raising and keying in PO into the DMS for all purchases required by the department.

• Performing goods receiving/IC coding and generating binning lists according to locations and customers’ orders

• Prepare all shipping documents ie country of origin, actual weight (kgs), volumetric weight (m3) for customers.

• Recording all incoming and outgoing DG items and ensuring compliance.

• Assist in parts claims and following up with the principal, Porsche AG.

• Assist in parts claims and following up with the insurance agent.

• To monitor all exchange parts to be returned back to Porsche AG.

• To check and coordinate the return of parts under recall campaign as advised by the principal.

• Monitoring both air and sea shipments for ETA.

• To follow up on short landed shipments with forwarder.

• To inform parts advisors on arrival of urgent parts

• Supporting warranty dept on their inquiries for parts claims

• Verifying of invoices from suppliers

• Verifying all overtime hours performed by parts staff

• Overseeing the Parts Administrative Assistant

• To carry out other duties that may be assigned from time to time by the Management