Parts Administrative Executive

Parts Administrative Executive
27A Tanjong Penjuru
Full Time
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    Job Overview

    • Location
      27A Tanjong Penjuru
    • Brand
    • Experience

    Job Responsibilities

    Main Purpose of the Job:

    The Parts Administrative Executive (Operations/Warehouse) supports all administration functions of the Parts Department ie paper work, data collection/input, etc for both operations and warehouse. Job scope entails raising of PO as well as documents preparation for outgoing to customers.

    Duties & Responsibilities:

    • Raising and keying in PO into the DMS for all purchases required by the department.
    • Performing goods receiving/IC coding and generating binning lists according to locations and customers’ orders
    • Prepare all shipping documents ie country of origin, actual weight (kgs), volumetric weight (m3) for customers.
    • Recording all incoming and outgoing DG items and ensuring compliance.
    • Assist in parts claims and following up with the principal, Porsche AG.
    • Assist in parts claims and following up with the insurance agent.
    • To monitor all exchange parts to be returned back to Porsche AG.
    • To check and coordinate the return of parts under recall campaign as advised by the principal.
    • Monitoring both air and sea shipments for ETA.
    • To follow up on short landed shipments with forwarder.
    • To inform parts advisors on arrival of urgent parts
    • Supporting warranty dept on their inquiries for parts claims
    • Verifying of invoices from suppliers
    • Verifying all overtime hours performed by parts staff
    • Overseeing the Parts Administrative Assistant
    • To carry out other duties that may be assigned from time to time by the Management

    Job Requirements

    • Minimum a Diploma holder with 5 years of relevant working experience in automotive parts industry
    • Knowledge of car components, accessories and parts pricing
    • Proficient in inventory systems, record keeping and details recording
    • Resourceful in light vehicle spare parts supplier
    • Must possess Class 3 / 3A / 3C driving license
    • Self-motivated and ability to work independently as well as part of a team

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